Please read these Terms & Conditions carefully before making your booking. If you have any questions, please call us on 01334 870225.
- YOUR BOOKING
1.1 Your contract with us will begin when a payment has been made towards your stay and we issue you with your confirmation invoice. Your contract with us will be on the terms set out in these Terms and Conditions.
1.2 We may offer you the option of provisionally holding a booking if you contact us by telephone or email. We will let you know how long we are able to provisionally hold your booking for when you contact us– if you do not confirm your booking by that time, the accommodation will be released for general sale.
1.3 All bookings are formally confirmed when we issue you with your confirmation invoice. Your confirmation invoice will set out the accommodation you have booked, the dates of your booking, the total amount payable for your booking and the dates on which payments are due. We will issue you with your confirmation invoice by email or, if requested, by post.
1.4 You, as the person making the booking, will be responsible for all members of your party. You, as the person in charge of your party, must be at least 21 years old at the time of booking. We cannot accept bookings from anyone under the age of 21 years.
- PAYING FOR YOUR ACCOMMODATION
2.1 For bookings made more than 1 calendar month in advance you must pay us 30% of the total amount payable for your booking at the time of booking. We must then receive the balance by the date set out in your confirmation invoice (which will generally be 1 month before the start of your stay).
2.2 For bookings made less than 1 calendar month in advance you must pay us the total amount payable for your booking at the time of booking unless an alternative arrangement has been made for payment upon arrival.
2.3 We reserve the right to pass on to you any bank charges and other costs which may incur if payment is made in a foreign currency, by any other method not normally accepted by us or if we have to re-present a cheque or process late payments.
2.4 If you do not make any payment by the date it is due, we will send you a reminder by post, by email or by telephone. If you fail to make the relevant payment within 14 days of the date it is due, we will assume that you wish to cancel your booking and reserve the right to cancel your reservation. If this happens, your booking my immediately be cancelled and the 30% deposit paid will be retained by us.
- PRICING FOR OUR ACCOMMODATION
3.1 We periodically review and amend the prices we charge for our accommodation. For the most up to date pricing information please check our website or call us on 01334 870 225. We will confirm the price of your accommodation at the time you make your booking and in your confirmation invoice. We reserve the right to correct errors in advertised prices. We will advise you of any such errors at the time of booking. We reserve the right to correct errors in confirmed prices. In this case, we will contact you as soon as we become aware of the error. If the correct price is higher and you do not wish to pay this, you will be entitled to cancel and receive a full refund of all monies you have paid to us providing you notify us within 14 days of our advising you of the error. We promise we will not seek to correct any error in a confirmed price within 8 weeks of the start of your holiday or more than 7 days after you make your booking.
3.2 All prices given in our brochures, by telephone or on our website exclude VAT. If our VAT status changes or if the VAT rates change, we reserve the right to change our prices accordingly. VAT invoices can be provided on request.
3.3 All prices given in our brochures, by telephone or on our website include all charges for water, gas, electricity, and oil together with bed linen and one set of towels per guest. The price does not cot linen. The price charged does not automatically include internet provision.
- IF YOU WANT TO CANCEL YOUR BOOKING
4.1 Your contract with us is a contract for the provision of leisure accommodation on a specific date or dates and this means that you do not benefit from a “cooling off” period. We do, however, offer you the right to cancel your contract subject to the provisions of this section 4.
4.2 If you wish to cancel a confirmed booking you must let us know as soon as possible.
4.3 The closer your cancellation is to the start of your booking, the less likely we are to recover the cost of your booking by re-selling your accommodation. Our cancellation charges therefore increase as your start date approaches. For the purposes of the table below, the total cost means the total amount payable in relation to your booking, as set out in your confirmation invoice.
- IF YOU WANT TO CHANGE YOUR BOOKING
5.1 If you want to change any detail of your confirmed booking you must let us know by telephone, by email or in writing as soon as possible.
5.2 Whilst we will do our best to accommodate you, we cannot guarantee that we will be able to meet any request for changes. Please note that it is not normally possible for us to change bookings less than two months before the start date.
5.3 If we do change your booking. You must also pay us any additional rental costs due as a result of the change – we will confirm the amount of any additional rental costs due at the time we change your booking.
- IF WE NEED TO CHANGE OR CANCEL YOUR BOOKING
6.1 We do not expect to have to make changes to your booking, however sometimes problems happen and bookings have to be changed or cancelled. We will only change or cancel your booking for reasons unforeseen at the time you made your booking which are beyond our reasonable control.
6.2 If we do need to change or cancel your booking, we will do our best to offer you a suitable alternative booking. If we are not able to offer you a suitable alternative, or if you do not accept the alternative we offer, we will refund you the total amount you have paid us for the booking.
6.3 If we do need to change or cancel your booking under this Section 6, our liabilities are limited to offering you an alternative booking.
- IMPORTANT BEFORE YOU BOOK
- Special requirements and disabilities: we welcome guests with restricted mobility and particular care requirements. We aim to ensure that our services are as accessible as reasonably possible so it is important that we are fully appraised of any needs, requirements and conditions prior to any booking being concluded. Please contact us to discuss availability, suitability and potential reasonable adjustments. You can also view our access statements on our website www.standrewscountrylodges.co.uk. We rely on the information you provide to help us anticipate and satisfy your needs. We therefore require you to update us with any change in circumstances prior to and during your stay.
- Groups: where a party or a booking consists of two or more lodges or bookings are for any of our 3+ bedroom properties, you must provide the following before we can confirm your booking;
- completed group booking terms – these will be sent to you when you book
Bookings may be declined by management once we have all required information. If this is the case, any monies paid will be returned to you. We ask that group booking terms are returned within 2 working days to ensure this process is completed in a timely manner.
Where the majority of the party is under 21 or includes any person(s) who are normally closely supervised, there must be sufficient capable and responsible adults over the age of 21, in every accommodation unit to provide adequate supervision for the party and each member of it. One such identified person must be present for the duration of the break and accept overall responsibility for the whole party. The name and contact details of this person must also be confirmed on arrival at your accommodation.
We do not accept bookings from Hen/Stag groups.
If we incur costs in providing assistance or supervision to your party or if we receive complaints from other guests about your party we reserve the right to claim compensation from you.
- Information about your party: we have the right to obtain the name, age, address and gender of each member of your party before confirming your booking or at any time. You (the booker) must be a member of your party unless we agree otherwise. Failure to provide us with full details of the make-up of your party prior to your arrival may result in access to your accommodation being delayed or denied.
- You may be required to complete a registration form detailing all members of your party as soon as possible before your arrival.
- GUEST STANDARDS AND BEHAVIOUR
8.1 You will be provided with a welcome pack. Please ensure that you and your party read the welcome pack and adhere to their contents at all times.
8.2 You must only use the accommodation for the purposes of your holiday. You must not use the accommodation for any other purpose, including for any business purposes, without our prior written consent.
8.3 You must keep the accommodation and its contents clean and tidy and leave them in the same condition as when you arrived. We reserve the right to charge you for any extra cleaning, missing items or damage. All rubbish should be taken to the appropriate bin area at the end of your stay and disposed of in the required manner.
8.4 You must not use the accommodation, or allow it to be used, for any dangerous, offensive, noisy, illegal or immoral activities. You must not cause any nuisance or annoyance to any neighbours or anyone else during your stay. If we have reports or complaints regarding any of the above you may be asked to leave the site immediately and we will not be liable to return any monies to reimburse for any remainder of your stay.
8.5 Smoking is not permitted in any part of your accommodation. You and your party must not smoke inside your accommodation. You and your party must not use candles, fireworks or Chinese lanterns at your accommodation.
8.6 You and your party must not use a barbecue at your accommodation unless we have provided one. The barbeque provided must not be moved onto the decking area as it increases the risk of fire and damage to the decking or patio from spilt grease. Guests that use the BBQ must clean it after use ready for the next guests in the lodge.
8.7 Dogs are permitted at certain of our properties, as indicated on our website. You must tell us at the time of booking if you wish to bring a dog to one of our dog friendly properties. You can find more information about our dog’s policy in the “Dog Friendly accommodation” section of our website. Please do not bring dogs to our properties that are not indicated as dog friendly. Unfortunately, no other pets are permitted at our properties. Assistance dogs are permitted at our properties; however, you must notify us at the time of booking if you wish to bring an assistance dog with you.
Dogs (except assistance dogs) are not permitted in any building except the specific accommodation you have booked. They must be kept on a lead at all times when outside your accommodation and you must pick up and dispose of any mess your dog makes. Dogs are not allowed on sofas or beds. If we, in our sole and reasonable discretion, consider your dog to be dangerous or to be causing a nuisance, harm or threat to anyone (including livestock and/or game birds), or to be likely to do so, we may ask you to remove it from the premises (without refund or compensation) or have it removed to kennels at your expense.
8.8 Some of our lodges are in fairly close proximity to one another. If there is an unreasonable amount of noise from your lodge, or if it goes on for an unreasonable amount of time, or is at an unreasonable time of the day/night, you will be asked to leave and will not be refunded. In these circumstances we reserve the right not to accept any future bookings from you or any member of your party.
Behaviour should not be excessive, noisy or disruptive, especially between the hours of 10pm and 8am. Offensive or illegal behaviour will not be tolerated and may result in the police being involved. Offensive or aggressive behaviour or language towards our staff is not acceptable. We may ask you and/or any member of your party to leave immediately if your conduct results in police attendance or is considered by us to be inappropriate; likely to cause harm; or impair the enjoyment, comfort or safety of anyone; or is likely, in our belief, to breach any of this agreement. No refunds or compensation will be given in these circumstances and we reserve the right not to accept any future bookings from you or any member of your party
8.9 There must be at least one capable and responsible adult over the age of 21 in every accommodation unit. You are responsible for the supervision of all members or your party under the age of 21. Parties not meeting the required ratio or who are not supervising their children responsibly may be asked to put appropriate arrangements in place or to leave the relevant facility.
8.10 When driving around our sites, at all times please give way to pedestrians and cyclists, keep to the left and within the 20-mph speed limit. Sleepers, boulders, logs and posts may be placed to prevent damage to the roadsides and unauthorised parking. No liability is accepted for any damage caused by these markers unless due to our negligence. All vehicles should be parked in specified areas. No commercial vehicles, quad bikes or trial bikes are permitted at any of our premises or sites, unless making a delivery and having first reported to the main office.
8.11 Dangerous items – No shotgun, knife, firearm, air weapon, archery equipment, fireworks (including sparklers), illegal substances or similar item may be brought onto any of our premises under any circumstances by you or anyone in your party
8.12 Photography – Only non-intrusive photography of your own party and friends is permitted at our premises. You may not carry out photography for commercial purposes, publication or similar purposes in any part of our premises. We occasionally take photographs and videos for promotional and training purposes. Please be aware that filming may be in progress during your break. Should you not wish to appear in any such material please notify us on or before your arrival at your accommodation.
8.13 Swimming is not permitted in of our ponds.
8.14 Please note that if you do not comply with the standards and behaviours set out in this Section 8 we may need to exercise our rights under Section 13 (“Our right to evict”).
- MAXIMUM OCCUPANCY FOR YOUR ACCOMMODATION
9.1 You must ensure that the maximum number of persons occupying the accommodation does not exceed the maximum occupancy limits set out in our brochure and on our website. You must not bring additional camp beds to the accommodation or allow tents, caravans or campervans at the accommodation.
9.2 We set maximum occupancy limits in line with the facilities and equipment available at the relevant accommodation and in order to comply with applicable health and safety and regulatory requirements. When you have purchased you stay on a low occupancy discount, you must not exceed the number of guests you have paid for. As such, we reserve the right to require you to leave the premises (without any compensation) if you exceed the maximum occupancy limits as described in this Section 9 or to move these additional persons to another accommodation and charge the appropriate full charge from the date your party arrived for the break. Subletting of the accommodation or any part thereof is not permitted.
- SECURITY DEPOSIT AND DAMAGES
10.1 For group bookings and large properties there may be an extra Security Deposit charged which will be returned to you following cleaning and inspection of the lodge after your departure. We reserve the right to withhold some of this to cover the costs of any damages and/or excess cleaning, additional staffing incurred costs as a result of disruptive behaviour or to compensate other guests who have been disrupted by your party.
10.2 If you discover that anything is missing or damaged on arrival at your accommodation you must notify us immediately on 01334 870 225. If you do not notify us we will assume that you caused the relevant damage or loss.
- IF YOU HAVE A PROBLEM OR COMPLAINT
11.1 We take care to ensure that our accommodation is of a high standard. However, if you have any problems with your accommodation, please contact us immediately and give us the opportunity to resolve it. Please contact our team by telephone on 01334 870 225 or on the emergency number as provided in your welcome pack. Alternatively, you can email firstname.lastname@example.org and we will work with you to ensure that any complaints are investigated and resolved as promptly and efficiently as possible.
11.2 If you have an unresolved complaint at the end of your stay please contact management at:
St Andrews Country Lodges, Cuplahills Farm, Balmullo, St Andrews, Fife, KY16 0AL or email email@example.com
In considering any complaint we will take into account whether we have been given the opportunity to investigate it and put matters right.
11.3 Please note that we will not tolerate any written, verbal or physical abuse towards any of our staff or representatives.
- OUR RIGHTS OF ACCESS
12.1 Our staff or contractors may need to access your accommodation if there is an unforeseen problem, to investigate a complaint you have made, or to perform certain routine property checks. If this happens, we will do our best to let you know in advance of the date and time that we will need access.
12.2 If your stay with us lasts more than ten days we will provide a linen change if requested. Our staff or contractors will need to access the accommodation in order to perform this service.
12.3 If we do need to access your accommodation for any reason we will always try to access the property at reasonably convenient times (other than in the event of an emergency).
- OUR RIGHT TO EVICT
We may terminate our contract with you and ask you to leave your accommodation immediately (without any compensation being payable) if:
(a) we consider that you or your party have committed a serious breach of these Terms and Conditions;
(b) we consider that your or your party’s behaviour endangers the safety of our visitors or staff;
(c) any complaints are made of anti-social or unacceptable behaviour against you or your party;
(d) you or your party cause an unreasonable amount of damage to the property or its contents; or
(e) you exceed the maximum occupancy limit for your accommodation.
- EVENTS BEYOND OUR CONTROL
14.1 We will not be responsible for any failure to perform our obligations under these Terms and Conditions that is caused by an event outside our control.
14.2 An event outside our control means any act or event that is beyond our reasonable control, including without limitation, power cut, water cut, fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster, strikes or industrial action by third parties, terrorist attack or threat of terrorist attack, war or threat of war, civil commotion, riot, invasion, or failure of public or private telecommunications networks.
- SECURITY OF YOUR PROPERTY
We draw your special attention to the following:
- Your personal belongings are your responsibility during your break with us.
- You must lock your vehicle securely and remove all valuable items on parking.
- Appropriate insurance is strongly recommended.
- We accept no liability for any accident, loss or damage to your property unless such loss, damage or accident is demonstrably due to our negligence or that of those for whom we are legally responsible.
- SOME PRACTICAL INFORMATION FOR YOUR STAY
16.1 Your check-in and departure times will be set out in your confirmation invoice. Normally, check-in is available from 3pm on the first day of your stay and departure is required before 10am on the last day of your stay. If you do not leave the accommodation by the required departure time we reserve the right to charge you a late checkout fee to cover any costs we incur.
16.2 If you leave any of your possessions behind at your accommodation, please contact us as soon as possible. We reserve the right to charge you for any delivery costs that we incur in relation to your lost property. We will hold all lost property for one month, after which it will be disposed of.
16.3 Our properties are located in rural areas and it is important that you and your party do not interrupt or endanger the livelihood of those working at the property or on the surrounding land. Please keep to prepared roads, paths and tracks at all times and treat all property and facilities carefully and appropriately.
16.4 Wireless internet access, where available, is not guaranteed. The facility is not subject to any particular security/filtering measures and requires continuous parental supervision when used by children. We reserve the right to disclose your name and address to our internet service provider if we discover that you or a member of your party illegally downloaded content from the internet or otherwise engaged in unlawful activity whilst using this facility.
16.5 We respectfully reserve the right to refuse entry to any persons other than holiday guests and bona fide guests of theirs. Visitors must depart by 10pm unless otherwise agreed with us. All visitors must be agreed by management prior to arrival; additional costs may be put in place to cover grounds use and housekeeping.
- DATA PROTECTION
All the information we collect and hold about you and members of your party may be stored in computer and other filing systems, for which we hold a valid notification under the Data Protection Act. We collect and keep information about you and members of your party to enable us to administer our services to you, to conduct market research and provide you with information about our products and services and those of carefully selected third parties. If you do not wish to be contacted by us or such third parties please advise us of this in writing.
- GOVERNING LAW
This agreement and any dispute between us will be governed by and construed in accordance with the laws of Scotland. You agree to submit to the exclusive jurisdiction of the Courts of Scotland over any matter arising out of our agreement or your visit. You may choose to submit to the law and jurisdiction of England, Wales or Northern Ireland if you are resident there. We must both act reasonably in selecting or agreeing any jurisdiction including any forum for dispute resolution.